At Collette we take protecting your customer information seriously.
Collette Vacations has a rich tradition of bringing great tours, wonderful memories and unique travel experience to our travellers around the world. Our sites and applications are created to connect you – our most important traveller with the best that Collette has to offer on the platforms and devices you prefer.
Effective Date: August 01, 2013
1. The Type of Information we collect
We collect two basic types of information - personal information and anonymous information - and we may use personal and anonymous information to create a third type of information, aggregate information. We collect the following categories of information:
Registration information you provide when you create an account, including your first name and surname, country of residence, gender, date of birth, email address, username and password. We periodically review your personal information to ensure that we do not keep it longer than it is needed.
Transaction information you provide when you request information or purchase a tour or service from us, whether on our sites or through our agents, group leaders, our call centers, or direct mail, including your postal address, telephone number and payment information.
Information you provide in public forums on our sites and applications.
Information sent either one-to-one or within a limited group using our message, chat, post or similar functionality, where we are permitted by law to collect this information.
Information you provide to us when you use our sites and applications, our applications on third-party sites or platforms such as social networking sites, or link your profile on a third-party site or platform with your registration account.
Location information when you visit our sites or use our applications, including location information either provided by a mobile device interacting with one of our sites or applications, or associated with your IP address, where we are permitted by law to process this information.
Usage, viewing and technical data, including your device identifier or IP address, when you visit our sites, use our applications on third-party sites or platforms or open emails we send.
Telephone calls that you make to our call center may be monitored or recorded; this will assist in training our staff and improving our service to you.
2. How We Collect Your Information:
Privacy choices you have made on the third-party site or platform will not apply to our use of the information we have collected directly through our applications.
We collect information through technology, such as cookies, Flash cookies and Web beacons, including when you visit our sites and applications or use our applications on third-party sites or platforms (see information on cookies in section 3).
We acquire information from other trusted sources to update or supplement the information you provided or we collected automatically. Local law may require that you authorize the third party to share your information with us before we can acquire it.
Cookies help us to:
Understand browsing habits on our website.
Understand the number of visitors to this website and the pages visited.
Remember you when you return to our website so we can provide you with access to previously saved quotes.
Please note that with most browsers, a customer can set the preferences to show a warning each time a cookie request is received. You can also set the browser not to accept cookies at all. However, to make your experience at www.colletteVacations.com as convenient as possible, we suggest that you allow your browser to accept cookies. For further information on cookies, we recommend you visit www.allaboutcookies.org.
4. Use of Your Information By Collette, Our Agents, Our Group Leaders and our Travel Partners
A member of The Collette Team, which includes several different brands [Collette, Explorations, Collette Family, Collette Classic Tours, Royal Horticultural Society Garden Holidays, AAA Member Choice Vacations, AAA Vacations, Marriott Vacation Club, among others] will be the data controller for your information. The relevant data controller(s) can be determined here.
Other members of The Collette Team may have access to your information where they perform services on behalf of the data controller(s) (as a data processor) and, unless prohibited under applicable law, for use on their own behalf (as a data controller) for the following purposes:
To secure payment and provide you with the products and services you request
To communicate with you about your account or transactions with us and send you information about features on our sites and applications or changes to our policies
And, consistent with local law and choices and controls that may be available to you:
Send you offers and promotions for our products and services or third-party products and services
Personalize content and experiences on our sites and applications
Provide you with advertising based on your activity on our sites and applications and on third-party sites and applications. To learn more about how we use your information for personalization and tracking, please visit Online Tracking and Advertising.
Optimize or improve our products, services and operations
Detect, investigate and prevent activities that may violate our policies or be illegal
5. Sharing your Information
We will not share your personal information except in limited circumstances, including:
When you allow us to share your personal information with another company, such as:
Securing payment for products and services purchased through Collette.
Directing us to share your personal information with third-party sites or platforms, such as social networking sites. Please note that once we share your personal information with another company, the information received by the other company becomes subject to the other company's privacy practices.
When companies perform services on our behalf, like package or information delivery and customer service; however, these companies are prohibited from using your personal information for purposes other than those requested by us or required by law
We may use your IP address to help diagnose problems with our servers and to administer our websites and to estimate the total number of internet users who visit our websites from certain countries or regions of the world.
We reserve the right and are sometimes required by court orders or other laws to divulge information about the customer to law enforcement authorities, to government agencies or the court.
6. Your Controls and Choices:
Collette respects your right to access and control how your personal information is used. We provide you the ability to exercise certain controls and choices regarding our collection, use and sharing of your information. In accordance with local law, your controls and choices may include:
You may correct, update and delete your registration account.
You may change your choices for receiving various types of marketing materials alerts.
You may choose whether to receive from us offers and promotions for our products and services, or products and services that we think may be of interest to you.
You may request access to the personal information we hold about you and that we amend or delete it and we request third parties with whom we have shared the information do the same.
You may choose to access certain third party social media websites and services (such as Facebook) through our site. When you do so, you are sharing information with those sites and the information you share will be governed by their privacy policies (including that the site may share information with us). You may also be able to modify your privacy settings with these third party social media websites. Please refer to the relevant provider policies for more information.
Collette will offer the individuals the opportunity to opt out whether their personal information is (a) to be disclosed to a non-agent third party or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual.
You may exercise your controls and choices, or request access to your personal information, by emailing us at firstname.lastname@example.org or calling us at 800-340-5158. Please be aware that, if you do not allow us to collect personal information from you, we may not be able to deliver certain products and services to you, and some of our services may not be able to take account of your interests and preferences. If you have questions regarding the specific personal information about you that we process or retain, please contact us at:
162 Middle Street
Pawtucket, RI 02860
7. Data Security and Integrity
We want you to feel confident about using Collette and we are committed to protecting the information we collect. The security, integrity and confidentiality of your information are extremely important to us. We have implemented technical, administrative and physical security measures that are designed to protect traveler information from unauthorized access, disclosure, use and modification. From time to time, we review our security procedures to consider appropriate new technology and methods. Please be aware though that, despite our best efforts, no security measures are perfect or impenetrable.
Our website is a “Verisign Secure Website”. All sensitive information, such as credit card information, is transmitted using the latest SSL (secure socket layer) technology, which ensures that any communication between your computer and Collette is unreadable by anyone else. Your details are communicated in a secure encrypted format. However, no data transmission over the internet can be guaranteed to be totally secure. While we strive to protect your personal information, we cannot ensure or warrant the security of any information which you send to us, and you do so at your own risk.
Collette will use personal information only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. Collette will take steps to ensure that personal information is relevant to its intended use, accurate and complete.
8. Safe Harbor Privacy Principles and Data Transfers, Storage and Processing Globally
10. Questions/Your Privacy Rights
162 Middle Street
Pawtucket, RI 02860
Collette will conduct compliance audits of its relevant privacy practices to verify adherence to this policy. Any employee that Collette determines is in violation of this policy will be subject to disciplinary action up to and including termination of employment.
Any questions or concerns regarding the use or disclosure of personal information should be directed to Collette at the address given below. Collette will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this policy.
Collette Vacations Address:
162 Middle Street
Pawtucket, RI 02860
Collette subscribes to the American Arbitration Association's International Centre for Dispute Resolution for its safe harbor complaint resolution process. If consumers can’t resolve a complaint after contacting Collette’s consumer advocate, they may file a written complaint with the ICDR- with a request that it commence administration of the mediation.
INTERNATIONAL CENTRE FOR DISPUTE RESOLUTION Case Filing Services 1101 Laurel Oak Road, Suite 100 Voorhess, NJ 08043 email@example.com.
The data controller is the employee, or employee(s) or affiliated entities of Collette that is responsible for the personal information collected from sites and applications, as follows:
An IP address is associated with the access point through which you enter the Internet, and is typically controlled by your Internet Service Provider (ISP), your company, or your university. We may use IP addresses to collect information regarding the frequency with which our guests visit various parts of our sites and applications, and we may combine IP addresses with personal information.
Sensitive Personal Information
Sensitive personal information means personal information that reveals race, ethnic origin, sexual orientation, political opinions, religious or philosophical beliefs, trade union membership or that concerns an individual’s health.
Notice may be by email to you at the last email address you provided us, by posting notice of such changes on our sites and applications, or by other means, consistent with applicable law.
Personal information means information that identifies (whether directly or indirectly) a particular individual, such as the individual's name, postal address, email address and telephone number. When anonymous information is directly or indirectly associated with personal information, this anonymous information also is treated as personal information.
Our sites and applications may offer message boards, conversation pages, blogs, chat rooms, social community environments, profile pages, and other forums that do not have a restricted audience. If you provide personal information when you use any of these features, that personal information may be publicly posted and otherwise disclosed without limitation as to its use by us or by a third party.